Scan, Digitize and Store

It is quite easy to mount your file cabinets and boxes with paper documents thereby making it extremely difficult to find information in a timely manner.

We envisage that academic institutions and professional bodies in Nigeria will be legally required to electronically archive student files; as such, we have built a smart archiving solution that proactively meets any local requirements and stand up to international standards.

Our solution allows institutions and professional bodies to scan, digitize and store different types of documents that are contained in student files – transcripts, certificates, personal data pages, etc. In addition to being optimized to store computer generated electronic documents, our system is able to handle digital scanned versions of original paper documents of all shapes and sizes.

We support institutions and professional bodies who want to eliminate manual paper processing by converting all necessary documents into electronic files. Reduce paper, improve efficiency and cut costs quickly and easily. With the ETX-NG document digitization services, your documents are converted to digital images that can be electronically stored, retrieved, tracked and managed from your computer or mobile device.

• Fast access to your information where and when you need it most.
• Reduced risk of error and document loss associated with manual processes.
• Easier regulatory compliance through improved access to information.
• Improved performance against environmental policies with a move to paperless work processes.
• Disaster recovery is easier as there will be no risk of loss of records through fire, theft or other means
• It saves time and money being that the cost of maintaining a physical archive can be huge
• Easier file search and retrieval as there will be no need to physically go to file rooms.
• Enhanced security since digital archiving systems provide better control over sensitive
• Information.Improved regulatory compliance as failure to keep records can lead to litigations.

• Access your data and files via any computer or mobile with access to the internet.
• No need for installations and management as files are centrally stored on a web server locally or remotely
• An efficient bureau at your site or ours.

1. ETX.NG
   • Obtain authorization from Firm
   • Gathering, collation and preliminary preparation of student files to be digitized
   • Scan and digitize files through conversion
   • Submit digital records for review, approvals and signing
   • Encrypt digital record and files though PDF tagging based on requirements
   • Store in provided storage servers.
2. Your Institution
   • Authorize ETX-NG to collate and scan documents marked for digitization
   • Provide access to storage files and documents to scan
   • Co-ordinate the collation and processing of documents records
   • Review, approve and sign all digitized documents
   • Hold security keys to digital document storage servers and management